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Talent & Operations Administration Specialist



People & HR, Operations
Posted on Friday, September 15, 2023

About Us:

OpenSolar was founded in 2017 by global pioneers in solar software - Andrew Birch and Adam Pryor. OpenSolar exists to accelerate the adoption of solar and renewable energy globally. We provide the world's clean energy professionals with an end-to-end digital design, sales and management software to grow their businesses, free of charge.

OpenSolar is driven by its mission to accelerate the adoption of solar for a world powered by sunshine by 2050.  We stay focused on our mission by obsessing over the experience of our end users, being open and honest, solving problems through careful and deliberate design, and by keeping things simple.

OpenSolar is a truly global organisation with our team spread across 9 countries and our user base spread over 130+ countries. Find out more about our world class crew here:

At OpenSolar, we are dedicated to cultivating a workplace that celebrates diversity and promotes inclusivity. Our goal is to build a team that is reflective of the communities we serve, recognising that diversity brings strength and richness to our organisation. We believe that everyone should feel empowered to bring their authentic selves to work and we are committed to creating an environment where all employees are valued, respected, and supported. We actively seek to attract and retain a talented workforce that represents the breadth of our society. We provide equal opportunities for everyone to thrive and advance in their careers, enabling them to achieve their full potential. 

This is your opportunity to be part of the clean energy movement, creating a lasting impact on the world. All while being part of a passionate, fun, and highly collaborative team.

The Role: 

The Talent & Operations Adminstration Specialist role  provides a comprehensive range of administration and business support services  for the OpenSolar organisation. The role is focused on providing support in the areas of human resources, finance, reporting and strategic coordination.

This role is ideal for a graduate entering the workforce, who is looking to gain experience along side a collaborative Talent and Operations team. The role is a full-time remote role based in the Philippines.

What you’ll be doing: 

HR Administration:

  • Supporting the implementation and compliance to organisational policies 
  • Assisting in the administration of performance management processes
  • Approve leave requests and manage leave tracking
  • Provide general recruitment administration and coordination support
  • Provide administrative support to onboarding new employees 
  • Provide general administrative support such as maintaining employee records, preparing HR-related documents, and assisting with HR-related projects as assigned.


  • Complete end of month reporting for a variety of internal and external stakeholders
  • Collect organisational data for input into the reporting cycle
  • Co-ordinate the organisation’s  yearly calendar with key events 
  • Co-ordinate the content for monthly town hall sessions
  • Approve expense reports
  • Support the Global Head of Talent & Operations in diary management, organising and scheduling meetings, prepare agendas and organise Board briefing papers and coordinate presentation materials
  • Undertake a range of administration tasks in the areas of financial administration, HR administration, office management and reporting.

What you’ll need: 

  • The ability to manage multiple tasks simultaneously.
  • Demonstrated ability to handle confidential information with discretion and professionalism.
  • Able to work efficiently under pressure with meticulous attention to detail and within time constraints
  • Experienced in document control, data entry, reporting and digital filing.
  • Excellent interpersonal and communication skills;
  • Great attention to detail, and process-oriented mindset;
  • Excellent organization, prioritization, and time management skills;
  • Proactive, with a learning attitude.

What we bring:  

  • A passionate, driven, and highly collaborative team
  • We are a mission focused organisation with a well-being led culture.
  • A diverse, equitable and inclusive work environment where we celebrate everyone. 
  • Professional development and support of your individual growth
  • Constant exposure to new opportunities to learn and grow
  • A fast-paced work environment with leading technology solutions
  • Flexible leave options so you can shape your life-work priorities.
  • An opportunity to be part of the clean energy movement, creating a lasting impact on the world